FICRA Building Trust Board Meeting Minutes
Thursday, July 11th, 7:00PM
Nichols Community Center, Fox Island, Washington
| Weston King | President |
| Arlyn Lawrence | Vice President |
| Candy Wawro | Secretary |
| Hal Goodell | Treasurer |
| Craig McLaughlin | Director |
| Jacob Paukert | Director |
| Peggy Wright | Director |
FICRA Building Trust Monthly Meeting
July 11, 2024, 7:00PM,
Attendees for July: Wes King (President), Arlyn Lawrence (Vice-President) excused, Hal Goodell (Treasurer), Candy Wawro (Secretary), Craig McLaughlin (Director), Jacob Paukert (Director), Laura Paukert, Joan Broughton, Emily Leedy (FICRA Apparel for Fair)
Public Comments: July Public Comments: Emily Leedy showcased the new apparel for the FICRA Fair.
July’s minutes tabled until October as August there is no Board meeting set to approve minutes
Treasurer’s Report (Hal Goodell):
Trust Checking As of 30 June 2024
Beginning Balance $ 8,392.33
Checks and Payments 8,940.03
Deposits and Credits 14,495.60
Ending Balance $13,947.90
Trust Savings
Beginning Balance $ 732.94
Checks and Payments 0.00
Deposits and Credits .03 Interest
Ending Balance $ 732.03
Building Trust PayPal (ending 5/31/24)
Beginning Balance $ 3,703.54
Checks and Payments 4,000.14
Deposits and Credits $ 2,726.39
Ending Balance $ 2,429.79
Trust Capital Checking
Beginning Balance $ 382.30
Checks and Payments 0.00
Deposits and Credits 5,400.00 Front door Project, 50% down payment
Ending Balance $ 5,782.30
Trust Reserve Checking
Beginning Balance $ 153.20
Checks and Payments 0.00
Deposits and Credits 0.00
Ending Balance $ 153.20
30-Month Flex Certificate
Beginning Balance $106,401.73
Checks and Payments 0.00
Deposits and Credits 359.67 (May Interest)
Ending Balance $106,761.40
5-Month Certificate
Beginning Balance $ 84,157.43
Checks and Payments 0.00
Deposits and Credits 366.67 ( Interest)
Ending Balance $ 84,524.10
Trust Money Market (General, Capital, Reserve, EP, NW)
Beginning Balance $200,737.28
Checks and Payments 5,728.88
Deposits and Credits 663.64
Ending Balance $195,672.04
Trust General Money Market
Beginning Balance $102,793.38
Checks and Payments 0.00
Deposits and Credits 334.76 (July Interest)
Ending Balance $103,128.14
Trust Capital Money Market
Beginning Balance $ 34,064.22
Checks and Payments 5,400.00 (Transf for doors)
Deposits and Credits 0.00
Ending Balance $ 28,664.22
Trust Reserve Money Market
Beginning Balance $ 40,802.47
Checks and Payments 0.00
Deposits and Credits 0.00
Ending Balance $ 40,802.47
Trust Community Events/Activities Money Market
Beginning Balance $ 12,100.96
Checks and Payments 0.00
Deposits and Credits 0.00
Ending Balance $ 12,100.96
Trust Emergency Prep. Restricted Money Market
Beginning Balance $ 6,591.59
Checks and Payments 0.00
Deposits and Credits 0.00
Ending Balance $ 6,591.59
Trust Neighborhood Watch Restricted Money Market
Beginning Balance $ 4,384.66
Checks and Payments 0.00
Deposits and Credits 0.00
Ending Balance $ 4,384.66
Trust Money Market Other
Beginning Balance $ 0.00
Checks and Payments 334.78 (Interest transf to Gen MM)
Deposits and Credits 334.78 (Transf Int)
Ending Balance $ 0.00
Sum of Sub Money Markets $ 195.672.04
Trust Checking July
Beginning Balance $ 8,392.33
Checks and Payments 8,940.03
Deposits and Credits 14,495.60
Ending Balance $13,947.90
Trust Savings
Beginning Balance $ 732.94
Checks and Payments 0.00
Deposits and Credits .03 Interest
Ending Balance $ 732.03
Building Trust PayPal (ending 6/30/24)
Beginning Balance $ 3,703.54
Checks and Payments 4,000.14
Deposits and Credits $ 2,726.39
Ending Balance $ 2,429.79
Trust Capital Checking
Beginning Balance $ 382.30
Checks and Payments 0.00
Deposits and Credits 5,400.00 Front door Project, 50% down payment
Ending Balance $ 5,782.30
Trust Reserve Checking
Beginning Balance $ 153.20
Checks and Payments 0.00
Deposits and Credits 0.00
Ending Balance $ 153.20
30-Month Flex Certificate
Beginning Balance $106,401.73
Checks and Payments 0.00
Deposits and Credits 359.67 (May Interest)
Ending Balance $106,761.40
5-Month Certificate
Beginning Balance $ 84,157.43
Checks and Payments 0.00
Deposits and Credits 366.67 ( Interest)
Ending Balance $ 84,524.10
Trust Money Market (General, Capital, Reserve, EP, NW)
Beginning Balance $200,737.28
Checks and Payments 5,728.88
Deposits and Credits 663.64
Ending Balance $195,672.04
Trust General Money Market
Beginning Balance $102,793.38
Checks and Payments 0.00
Deposits and Credits 334.76 (July Interest)
Ending Balance $103,128.14
Trust Capital Money Market
Beginning Balance $ 34,064.22
Checks and Payments 5,400.00 (Transf for doors)
Deposits and Credits 0.00
Ending Balance $ 28,664.22
Trust Reserve Money Market
Beginning Balance $ 40,802.47
Checks and Payments 0.00
Deposits and Credits 0.00
Ending Balance $ 40,802.47
Trust Community Events/Activities Money Market
Beginning Balance $ 12,100.96
Checks and Payments 0.00
Deposits and Credits 0.00
Ending Balance $ 12,100.96
Trust Emergency Prep. Restricted Money Market
Beginning Balance $ 6,591.59
Checks and Payments 0.00
Deposits and Credits 0.00
Ending Balance $ 6,591.59
Trust Neighborhood Watch Restricted Money Market
Beginning Balance $ 4,384.66
Checks and Payments 0.00
Deposits and Credits 0.00
Ending Balance $ 4,384.66
Trust Money Market Other
Beginning Balance $ 0.00
Checks and Payments 334.78 (Interest transf to Gen MM)
Deposits and Credits 334.78 (Transf Int)
Ending Balance $ 0.00
Sum of Sub Money Markets $ 195.672.0
Buildings and Grounds (Jim Braden):
Buildings and Grounds: We have one estimate of $27,000 for irrigating the sports field after the scope change. No funding is available currently. We need a Board decision on go/no go and its priority. On the replacement of the front doors, we have one estimate at $10,400 (not installed) and the other estimate at $10,800 (fully installed). The funding has been approved and is available. Peggy made a motion to approve $10,800 for the front doors’ replacement. Craig seconded the motion. The vote was unanimously approved. Motion carried.
Nature Center (Ed Burrough): The nature center team has installed several native plants from the Pierce County’s Conservation District. All are staked and identified. Visitation seems to be up from the trial use.
Emergency Preparedness (EP): The website FI-ready.org has been made available to the public. Some details remain to fully integrate the FI-ready website with the Ficra.org website.
The Medical Reserve Corps (M is no longer going to be actively supporting our EP medical inventory and trailer. The medical inventory is ours, and we have asked to take ownership of the trailer. We are first in line to take it over, hopefully as a donation. If, however, there is a cost for that, Emergency Preparedness will work to justify our acquisition of it.
We are working with Heart Church as a possible shelter. We have met with the UCC trust representatives on the UCC shelter also. That is on track for a formal agreement.
The school district radio station KGHP is built into our emergency response system. More to come on that as Jim is on the study team formed by PSD 401 pertaining to that issue.
Neighborhood Watch: The car accident on May 4th had limited notice of the bridge being closed. We are working to get a more immediate advisory like PFC Alert to work. Jim is still investigating.
FIARC (Fox Island Amateur Radio Club): FIARC continues to improve the communication system for Emergency Response. Next step is for a repeater tower on a Fox Island high point.
Other Items in the Works
- Neighborhood Watch Charter: Jim, Hal and Craig to follow up.
- AED status: We have acquired a new battery and necessary items to give our AED unit two more years of use. We are still in line, after District 5 personnel, for a Fire Department surplus unit. A second unit would be kept as part of the Emergency Response inventory.
- The ballot box is being planned with Pierce County. Jim will stay apprised of that and will monitor. They have promised to keep us advised on construction timing to ensure it is installed in the correct location.
Finance Committee: Nothing to report.
Old Business:
Will FICRA sponsor summer youth baseball/softball camp? No, there has been no interest from families (probably due to differing vacations, pre-registered camps, etc.) Wes will attempt to sign-up for fall older boy’s tournament team to ascertain interest. Cost is expected to be $1,000. So far there has been no interest
Party With a Purpose (Candy): We’ve begun inquiries for caterers. The price of food has escalated immensely from 2020. The cost of appetizers runs from $4-$10 a piece. Will most likely order some platters and plate them ourselves as well as add our own. New date is February 22, 2025 (due to feedback from last group that a January date was too close to the holidays. Auctioneer has “Penned” in that date. Hannah Jay was interested in chairing the decoration committee but will be out of town on the new date. There is no replacement yet. Candy has inquiries out for performers to entertain midway in the evening with the Cancan dance and has a logo in mind for the give-away glasses. The band, The Rouge” is fine with the date change.
FICRA Summer Games: Postponed until sometime in 2025. We may be able to schedule the games on the Ticket Tailor website in the future.
Labor Day Concert: We have advertised with snail mail to all island residents, emailed to our Constant Contact list (1000+ subscribers), and promoted on social media. The food truck is “Starvin’ Marvin’s” which has a minimum purchase for the holiday of $1,800. We will factor in the expense if needed. Ticketed information is on Ticket Tailor website and we also will have tickets purchased at the door.
French Toast Theater: Summer Camps in progress for the month of July and part of August.
Our 501c3 letter of determination? The online website form is not working to recover our determination letter currently. Craig will follow up.
Square Credit Card readers: Hal would like a consent vote to purchase two credit card readers to have for the Fair. Craig made a motion to purchase two credit card readers, Jacob seconded. The vote was unanimous, motion carried.
Rental Rate Survey: Candy volunteered to do a rental rate survey to see if the NCC rates are justified.
Scholastic Scholarship budget for 2025: Arlyn suggested we lower the budget for 2025 to $5,000. The Board decided to take this under advisement as we do not need to select a dollar amount for Gig Harbor High until 2025.
Membership Fees: There was some discussion about introducing levels of membership such as platinum, gold or silver. which may allow members to attend all or some concerts/events without additional payment. More discussion is needed.
Audit committee: Hal made a motion to affirm Candy Wawro, Joan Broughton and Kellie Carmichael as the FICRA Audit Committee. The motion was seconded by Jacob. The vote was unanimous, motion carried. The audit process is set to begin in September.
Red Cross Blood Drive: The drive is scheduled for Thursday, September 26th, from 1:00pm-6:00pm at the NCC. We need at least 33 participants to meet our goal. Website to register is https://www.redcrossblood.org/give.html/donation-time. Once at the site, users must “log in” their information with a button on the top right. Initial notification sent on social media and to Constant Contact email list. Candy was assured we will meet our goal. After the results are in, the Board can decide if this is an annual, semi-annual or quarterly event.
Meeting Adjournment: Wes made a motion to adjourn the meeting at 8:43. Motion was seconded by Candy. The vote was unanimous, motion carried.